The last 2 years has changed the work. With more workplace compliance processes and more staff working remotely, managers can quickly eat into their time searching for the information they need. Thankfully, there are some simple steps to making compliance processes easier and more efficient.
Whether it’s keeping track of onboarding material, staff certifications or evidence of vaccine status, managing compliance can eat into precious time that you should be spending growing your business. But with the right tools, you can turn that around.
Top 5 Ways to Save Time on Compliance Processes
1. Keep employee credentials organised and up-to-date
If your documentation is all over the place, it’s hard to keep track of it and access it when you need it. One of the best ways to avoid the risk of a non-compliant workplace is by cataloguing all valuable credentials and data in one place.
Opt for software that allows you to share and track all employee documentation with ease – especially one that can represent complete documentation sets visually. That way, you’ll find what you need quickly, keep all confidential information safe, and ensure every regulation is met.
2. Re-evaluate workplace policies
Perhaps the reason you feel like you’re wasting time on compliance processes is that your policies are outdated or unnecessary. If you think this might be the case, it’s time to review your policies and make changes that will streamline processes while remaining compliant.
Once you’ve made changes, plan to regularly audit your guidelines and train your employees on what’s changed. There should be no confusion or doubts regarding responsibilities and updates to avoid compliance breaches.
3. Stay up to date on Fair Work regulations
An easy way to save time on workplace compliance is by staying in the know. Whatever your industry, Fair Work frequently updates regulations and what’s necessary for business owners and their workplace.
If you can stay ahead of the changes to regulations, you can save time trying to catch up and make changes to your policies to reflect the new rules. To help you make changes quickly, we recommend storing important documentation in one place.
4. Communicate policies often
Everyone in the workplace should always adhere to procedures and regulations. But sometimes, they can get lost in translation, and you end up spending more time following up on complaints and misbehaviour than growing your business.
To ensure that your team continues to follow policies, make sure to communicate them often and in a number of ways. Whether it’s a monthly update or newsletter, voice your policies, so you set your staff up for success. In addition, make them easily accessible in a shared drive.
5. Invest in the right workplace management tools
You can save time managing workplace compliance processes by investing in the right tools. For example, CredShare makes credential management seamless by providing easy ways to confirm and review staff credentials.
CredShare allows your staff to safely share documentation with you, and for you to share business credentials with anyone and anywhere. Receive alerts to renew expiring licences and insurances. and always know what policies and credentials are up-to-date and what requires your attention.
Workplace compliance is essential for a safe work environment, but navigating ever-changing standards, regulations, and laws can be challenging. It’s why you should ensure your employees know what their rights and duties are, and deliver processes that make it easy for them to meet compliance requirements.
If you want to go a step further and simplify your efforts, allowing you to focus on the important stuff, choose tools that make your compliance work easier. Upgrade your credentials management quickly and easily with CredShare and make the process safer.